Asset Coordinator (UK) – Production Resource Group Llc

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Asset Coordinator (UK)– job post

The Cofton Centre, Groveley Lane Longbridge, Birmingham B31
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Job details
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Job type

  • Full-time
The Cofton Centre, Groveley Lane Longbridge, Birmingham B31


Pulled from the full job description
  • Company events

To provide support to the local Asset Management team in maximising the utilization of all rental assets and to identify opportunities to maximise company profitability through efficiencies and minimizing cost for required external sub-rentals.


Candidates will only be considered with previous experience working as part of a hire desk for an equipment rental company in the Live Events industry.


Asset Management
  • Assist Market specific sectors in identifying the best use of assets the monitoring of the inventory management system and equipment bookings
  • Raise purchase orders using the inventory management system
  • Coordination of Inbound and Outbound asset transfers and inter-company orders
  • Sub-rental portal administration, including setting up quote folders, requests, compiling responses etc.
  • Oversee equipment sub-rental, including monitoring of pricing within the market
  • Notify the Production and Planning Director of any equipment identified for disposal / sale
  • Keep up to date with the Company’s inventory
  • Liaise with the Logistics team to ensure both cost effective movement of equipment and all required documentation is processed correctly
  • Create transport requests using the logistics portal
  • Follow up on missing Sub rental items
  • Assist colleagues with external repair administration (RMA’s)
  • Attend and participate in group meetings
  • Undertake additional projects as directed by the Production and Planning Director.
Project Coordination
  • Project co-ordination and technical support to fulfill a range of projects covering lighting, video, rigging, audio visual and scenic elements
  • Interpret client briefs, equipment specifications and crew requirements ensuring timely entry into internal databases and handover to the relevant department for review
  • As part of the Asset Team, review equipment availability and suggest alternatives in line with the technical specification required to execute the show as designed and within budget
  • Allocate spares and specifying sales items for each project
  • Convey to Account Management any changes/additions to equipment so they can operate change order process if necessary
  • Estimate truck and heavy freight packs, both outgoing and return, liaising with the Logistics team
  • Raise and issue purchase orders using the inventory management system
  • Take an active role in developing and maintaining the Company’s onsite Health and Safety Policy
  • Monitor and amend return information as necessary to maintain equipment availability
  • Keep up to date with any return date changes impacting equipment availability and Account Management to assess any cost implications for the client.

Core Responsibilities

Health & Safety: Ability to maintain a safe, clean and hazard-free environment and understand and comply with the Company’s Health and Safety Rules. Ensure any issues are reported accordingly.

 Ability to follow and constructively work alongside others as required, contributing towards team efficiency and the betterment of the business.

 A positive attitude gets the work done and motivates others to do the same without dwelling on the challenges that inevitably come up in the job. A positive attitude is something that is most valued by supervisors and co-workers, and that also makes the job more pleasant and fun to go to each day.

 You can simply be counted on to do whatever job.

Adhere to reasonable management instruction:
 Ensure that the Company’s policies, rules, procedures and obligations are observed in carrying out the above duties.
This list of duties and responsibilities is not intended to be exhaustive. Employees are expected to adopt additional tasks when required; these tasks will be in keeping with the general profile of the role. Employees are also expected to ensure that the Company’s policies, procedures and obligations are adhered to in carrying out all duties.

EEO and Disclosure:

Candidates will only be considered with previous experience working as part of a hire desk for an equipment rental company in the Live Events industry.

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